Re-enrollment is an annual data collection process that schools use to update enrollment records for their current students. The simple question is “are you coming back to school next year?” In order to plan effectively, the administration and the Board need to know how many students will be here on the first day of school.
|Thursday, January 18, 2018||Board announces the 2018-19 tuition rates at the Annual State of the School presentation|
|Friday, January 26, 2018||Tuition Assistance Request form is due
|Monday, January 29, 2018||Re-enrollment email is distributed
|Thursday, March 1, 2018||Non-refundable tuition deposit (first installment) is due
|Thursday, March 15, 2018||Tuition assistance application is due (FAST)
|Thursday, March 30, 2018||Tuition assistance award letters are distributed
|Tuesday, April 10, 2018||Non-refundable tuition deposit (first installment) for families receiving tuition assistance is due
|Sunday, July 1, 2018||Second installment of non-refundable tuition deposit is due
WHAT IS AUTOMATIC ENROLLMENT CONTRACT RENEWAL?
Families enroll their child one-time only. The enrollment contract automatically renews each year unless or until it is terminated by the school or written notice is provided by the parent/guardian to the Head of School on or before March 1 of each year. Families waiting to receive tuition assistance decisions will have until April 10 of each year to provide the written notification.
WHAT IS THE BENEFIT TO ME?
Simplicity and guaranteed placement.
WHY CHANGE THE PROCESS?
- It allows the school’s administration and Board to effectively plan and budget for staffing, program, material, curriculum, and facility needs for the following school year. The school takes the stewardship of tuition dollars entrusted to it every year very seriously and wants to invest the dollars wisely in order to provide the best education possible for its students;
- It simplifies the process for the majority of our families, 85% of which re-enrolled their child for the 2016-17 school year; and
- It reduces paperwork for parents and school administrators.
SO WHAT WILL IT LOOK LIKE MOVING FORWARD?
Each January, following the Board of Directors State of the School presentation and announcement of any tuition changes, all families whose child is eligible to return for the next school year will receive an email containing the following information:
- Tuition rates, including available discounts, for the upcoming school year;
- A description of tuition payment options and confirmation of your current selection;
- Details about the non-refundable tuition deposit, the first part of which will be due on or before March 1; and
- Details about the automatic enrollment contract renewal timing and your financial obligations.
The non-refundable tuition deposit is all that the school will need to establish that you wish to re-enroll your child for the following school year. If you do not plan to re-enroll, you will need to provide written notice of termination to the Head of School on or before March 1 of the current school year. Families waiting to receive tuition assistance decisions will have until April 10 of each year to provide the written notification.
WHAT WILL THE CONTRACT LOOK LIKE?
The terms of the contract include the following language:
This contract shall be in effect for the 2017-18 school year. The contract shall thereafter renew automatically on the then current terms and conditions for each successive school year until the contract is terminated by the school as provided herein, or you have provided written notice of termination to the Head of School on or before March 1 of the current school year. Notwithstanding the foregoing, this contract shall terminate at the end of the school year in which the student graduates from the program.
WE LOVE MOUNTAIN SHADOWS AND HAVE NO PLANS TO LEAVE. WHAT DO WE NEED TO DO?
If you want everything to stay the same, then your non-refundable tuition deposit is all the school will need to establish that you wish to re-enroll your child for the next school year.
WHAT IS THE TUITION DEPOSIT DEADLINE?
The first installment is due on or before March 1, and the second installment is due on or before July 1. For families applying for tuition assistance, the first installment is due on or before April 10.
HOW DO I TERMINATE MY CHILD’S ENROLLMENT?
Please provide written notice of termination on or before March 1 of the current school year to Terri Allen, Head of School (email@example.com).
WHAT CONSTITUTES WRITTEN NOTICE?
The general provisions of the contract include the following language:
All notices, requests, consents and other communications required or permitted under the contract shall be (as elected by the person giving such notice) (1) hand delivered, (2) delivered by prepaid first class certified mail, return receipt requested, addressed to the parent(s)/guardian(s) or person(s) financially responsible for the student at the address set forth in the first paragraph of the contract and to the school at its principal place of business, (3) sent by electronic mail to the address set forth in the first paragraph for the parent(s)/guardian(s)/person(s) financially responsible and to the Head of School if to the school, or (4) to such other addresses as either may designate by notice complying with these terms. Each such notice shall be deemed delivered on the date delivered if by personal delivery or electronic mail, or three (3) days after postmark if mailed.
WHAT IS THE CONSEQUENCE IF WE DO NOT PROVIDE WRITTEN NOTICE OF TERMINATION TO THE HEAD OF SCHOOL BY MARCH 1?
The contract includes the following withdrawal provisions, which outline your financial obligations:
If written notification of withdrawal is received by the Head of School between the acceptance date and June 30, our/my financial obligation will be the non-refundable deposit paid;
If written notification of withdrawal is received by the Head of School between July 1 and the first day of school, our/my financial obligation will be the total non-refundable deposit plus $100 for each week between June 30 and the date notification is received by the Head of School.
If written notification of withdrawal is received by the Head of School after the first day of classes, our/my financial obligation will be the total non-refundable deposit and pro-rata tuition calculated through the period that is four weeks after the date written notification of withdrawal is received or through the withdrawal date if that date is more than four weeks after the notification date. Any overpayment of tuition will be refunded.
Please feel free to contact us with any questions you may have at:
Director of Operations/CFO
(303) 530-5353, extension 305